Travel Service AgreementBooking Service AgreementCredit Card Authorization

T R A V E L P L A N N I N G S E R V I C E S A G R E E M E N T (TSA) 2025
Introduction

This Travel Planning Service Agreement ("Agreement") is made and entered into as of the day the TSA has been submitted via the checked box on the Build Your Travel Profile Form below in the year of 2025, by and between the ("Traveler's named entered on the Build Your Travel Profile Form below") and H. D. 3 6 5 Travel LLC ("Hurdis Davis Richardson"). This Agreement outlines the terms and conditions under which the Travel Advisor (Hurdis Davis Richardson) will provide Travel Planning Services for the (Traveler).
Services Provided:
The Travel Planner (Hurdis Davis Richardson) agrees to provide the following Travel Planning Services for the Traveler:
Description of Services: (Detailed description of services to be provided).
Scope of Service:
Travel Planning for the Traveler or Travelers, Research and Destination Confirmation and Booked Travel.
The Travel Advisor (Hurdis Davis Richardson) agrees to provide the following services: Initial Consultation (Free): Discuss the Client’s travel requirements, preferences, and expectations (Personal Travel).
Hiring H. D. 3 6 5 Travel LLC
Research/Service fees (Itinerary Building) ($100.00): Develop a comprehensive Travel Itinerary, including accommodations, transportation, activities, and dining recommendations.
Booking Services ($10% Commission if not Register Agency Bookings): H. D. 3 6 5 Travel LLC handles the Booking of Flights, Cruises, Hotels, Car Rentals, Tours, and other travel-related services as requested by the Traveler.
Travel Documents: Ensure the Client has all necessary travel documents, including Passports, Visas, ID/Real ID and Travel Insurance.
24/7 Support: Provide 24/7 support during the Client’s travels for any issues or emergencies that may arise. Custom Recommendations: Offer personalized recommendations based on the Client’s interests and preferences. 
Budget Management: Assist the Client in managing their travel budget, providing cost-saving tips and strategies.
Post-Trip Follow-Up: Conduct a post-trip follow-up to ensure the Client’s satisfaction and gather feedback.
Project Timeline The Travel Planner (Hurdis Davis Richardson & Client) agrees to adhere to the following project timeline: Initial Consultation Date (The date the Form has been submitted)Itinerary Submission Date (72 hours after the submittion of this Form)Booking Completion Date (72 hours after the submittion of this Form)
Post-Trip Follow-Up Date (48 hours after the submittion of this Form) and (To be initiated prior to Booking travel)
The Travel Planner (Hurdis Davis Richardson) shall use all reasonable efforts to adhere to the project timeline, subject to any delays caused by factors beyond the Travel Planner's control. The Client will adhere to the compensation conditions stated below.
Compensation Total Commission:
Travel Planning Services provided under this Agreement is $100.00 for Research and 10% of Direct Booked Travel total if H. D. 3 6 5 Travel LLC is not a Registered Travel Agency with the Booking Supplier's Booking Platform.
Payment Schedule:
Hiring H. D. 3 6 5 Travel LLC Deposit of: $100.00 is due upon submitting this Agreement and the completion of the Build Your Travel Profile Form.
Airline, Lodging, Cruise, Train and/or Car (required deposits) are considered Progress Payments and are due on the following dates (The day of the submission of this Form but no later than 24 hours after the submission of the Build Your Travel Profile Form)
Final Payments due after full payments have been made to H. D. 3 6 5 Travel LLC for Travel Planning Services/Booking Travel and is due our Affiliate Suppliers for the Client’s entire trip (To be determined and confirmed on a Confirmation Form on H. D. 3 6 5 Travel LLC's Letterhead). 
Conditional fees: 
There will be a $20.00 an hour charge imposed on the 4th day if Itinerary is not booked by the 3rd day of returned TSA by Client.  All Clients must not obtain (TSA) if not going to hiring H. D. 3 6 5 Travel LLC services as the (TSA) is considered a timed document.
Late Payment Fee:
A late payment fee of $25.00 shall be charged for any payments not received before the date of actual Booked itinerary and all Clients will be invoiced for this charge through Stripe.
Method of Payment:
Payments can be made via (e.g.,all major credit cards, Travel Credit Card).
All Clients payments are process through (Stripe or Paypal)
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Client Responsibilities The Client agrees to: Provide Information: Provide all necessary information and details regarding their travel plans, including preferences, schedule, and specific requirements and so on. Timely Decisions: Make decisions in a timely manner to ensure the travel planning process stays on schedule. Payments: Make payments in accordance with the payment schedule outlined on their Itinerary and/or correspondence. 
Communication: Maintain clear and open communication with the Travel Planner throughout the engagement.
Travel Documents: Ensure possession of valid travel documents, such as passports, Real ID, and visas, Birth Certificates as required for their trip.
 Travel Planner Responsibilities The Travel Planner agrees to: Perform Services: Perform the Travel Planning Services in a professional and timely manner, in accordance with industry standards. Quality Assurance: Ensure that all aspects of the Travel Planning Services meet the agreed-upon specifications and quality standards.
Confidentiality: Keep all information and materials provided by the Client confidential and not disclose any details to third parties without the Client’s written consent. Compliance: Adhere to all relevant Laws and regulations during the execution of the travel planning services. Insurance: Maintain adequate insurance coverage for the duration of the Agreement.
Change Orders
Any changes to the scope of work, timeline, or compensation shall be documented in a written change order signed by both parties. The change order shall specify the nature of the change, any additional costs, and the impact on the project timeline.
 Cancellations and Refunds Cancellation by Client: The Client may cancel this Agreement with 48 hours’ written notice to the Travel Planner. The deposit is non-refundable if the Client cancels within 24 hours of the scheduled travel dates. If the Client cancels before this period, a refund of the deposit, minus any incurred costs, will be issued. Cancellation by Travel Planner: The Travel Planner may cancel this Agreement with 48 hours’ written notice to the Client. In such cases, the Travel Planner agrees to refund the full deposit to the Client and assist in finding a replacement travel planner if possible.
Refunds:
Refunds for any prepaid travel services will be subject to the terms and conditions of the respective service providers.
Liability and Indemnification Limitation of Liability: The Travel Planner (Hurdis Davis Richardson or H. D. 3 6 5 Travel LLC) shall not be liable for any indirect, incidental, or consequential damages arising out of or related to the travel planning services. The total liability of the Travel Planner for any claims arising out of this Agreement shall not exceed the total fees paid by the Client. Indemnification: The Client agrees to indemnify and hold harmless the Travel Planner (Hurdis Davis Richardson) from any and all claims, damages, losses, and expenses arising out of or resulting from the Client’s use of the travel planning services.
Force Majeure Neither party shall be liable for any failure to perform its obligations under this Agreement if such failure is due to causes beyond its reasonable control, including but not limited to acts of God, war, strikes, or natural disasters. In the event of a force majeure event, the affected party shall notify the other party as soon as practicable and take reasonable steps to mitigate the impact of the event. Amendments This Agreement may be amended only by a written document signed by both parties. Any amendments or modifications to this Agreement must be in writing and signed by both parties to be effective.
Entire Agreement
 This Agreement constitutes the entire understanding between the Client (Traveler) and the Travel Planner (Hurdis Davis Richardson) with respect to the subject matter hereof and supersedes all prior agreements, representations, and understandings, whether written or oral.
 Severability If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
Waiver The failure of either party to enforce any provision of this Agreement shall not be deemed a waiver of that provision or any other provision of this Agreement.
 Signatures (The submission of the TSA Form) Acknowledgment and Agreement:
By clicking Build My Travel Profile Form and submitting the Form for processing, each party acknowledges that they have read, understood, and agree to all the terms and conditions outlined in this Travel Planning Service Agreement.
Travel Booking AgreementAt H. D. 3 6 5 Travel LLC, we pride ourselves on crafting bespoke travel experiences that transcend the ordinary. Whether you're yearning for a sun-kissed beach getaway, an immersive cultural expedition, a thrilling escapade into the wilderness, or a luxurious urban retreat, we will meticulously design the itinerary to cater to your unique tastes and interests.
To begin, we ask that you review the travel agreement outlining the terms and conditions of the travel services being provided. This agreement serves as a mutual understanding between both parties and helps protect the rights and responsibilities of each.
Service FeesH. D. 3 6 5 Travel LLC provides travel planning services for the fees listed below:To begin work, an initial payment of $100.00is required. Once the fee is paid in full, H. D. 3 6 5 Travel LLC will secure and confirm travel arrangements as agreed. This fee is separate from the cost of your trip.
Service Fee StructureInitial Consultation Fee: $0.00Domestic Air Ticketing Fee, per person: 10%International Air Ticketing Fee, per person: 10%Frequent Flyer/ Award Booking Fee, per person: 10%Change Fee: 10%Trip Cancellation Fee: 10% of entire cost of trip, in addition to supplier penalties...Etc: 

By submitting your Build Your Travel Profile Form, I understand and accept for myself and the travelers included in my party H. D. 3 6 5 Travel LLC's Fee Structure. I acknowledge and accept that there are [cancellation policies, change fees, and penalties that apply to my travel plans and services]. I agree to all fees, such as cancellation policies, change fees, and penalties, and understand that unused portions of travel vouchers are non-refundable. I also understand these fees are separate from the cost of my trip.
Packages
Single Booking Package $100.00
A single booking package includes a package for up to 4 people. The total cost of the trip varies based on customer requests. The final amount is provided once the quote is approved by the customer and the proposal is created. A one-time, non-refundable research fee of $100.00 is due prior to the start of service.
What’s included:Complimentary 30-minute intro phone consultationCustomized travel plan with air, hotel, cruise, train and travel insurance72 hour check-in via video, or phone/textThree quotes
Group Package #1 (5-10 people) $100.00
Group package #1 includes a travel package for 5-10 people. The total cost of the trip varies based on customer requests. The final amount is provided once the quote is approved by the customer and the proposal is created. A one-time, non-refundable research fee of $100.00 is due prior to the start of service.
What’s included:Complimentary 30-minute intro phone consultationCustomized travel plan with air, hotel, cruise, train and travel insurance72 check-in via video, or phone/textThree quotes

Group Package #2 (11-20 people) $100.00
Group package #2 includes a travel package for 11-20 people. The total cost of the trip varies based on customer requests. The final amount is provided once the quote is approved by the customer and the proposal is generated. A one-time, non-refundable research fee of $100.00 is due prior to the start of service.
What’s included:Complimentary 30-minute intro phone consultationCustomized travel plan with air, hotel, cruise, train and travel insurance72 hour check-in via video, or phone/textThree quotes
Additional quotes are available at an additional rate of $25.00
Customer Responsibility
Travel documents, including passports, visas, and health/vaccination certificates, birth certificates and/or Real ID is required, and are your responsibility. Valid passports are absolutely required for all international destinations, and the expiration date should be at least 6 months following the return date of your trip. Some countries require that your passport have two to four blank visa/stamp pages. Some airlines will not allow you to board if this requirement is not met. See this State.gov link for passport support. 
When traveling domestically or internationally, the U.S. Transportation Security Administration (TSA) and U.S. Department of Homeland Security (DHS) advise that everyone carry at least two forms of acceptable identification in order to board a flight.
Examples: DHS designated enhanced driver’s license, USA Passport, a foreign government passport. The name, date of birth and gender that appears on the identification card must exactly match the same such data that is listed on airline ticket(s) and booking records.
Additionally, a visa and vaccinations may be required. Please note that even when a visa is issued, a traveler may be denied entry since each country’s local immigration officials make the final entry decision. Several factors, including past criminal record, may contribute to the decision of the local immigration official(s). Should a visa not be issued, H. D. 3 6 5 Travel LLC is not responsible for lost payments made toward the contemplated trip.
If traveling to or through Canada, travelers with a Driving While Intoxicated (DWI) or other conviction record should always check whether current rules exclude admission. H. D. 3 6 5 Travel LLC feels it is an invasion of privacy to make such an inquiry of you. The final decision of entry rests with the immigration or border services officer. For more information, see Canada's government site and the Canadian Immigration facts.
Visit the USA State Department Web site www.travel.state.gov on a regular basis for information regarding incidence of disease, terrorism, safety issues, crime, the need for travel documentation (such as passports, visas, proof of health/vaccination certificates), health hazards, and other restrictions regarding travel to your domestic and/or international destination(s), and re-entry into the United States. Required or advised inoculations you decide to obtain upon the advice of your personal physician may need to be administered in a series of doses months ahead of your planned departure and such time element should be taken into account by you when making deposits and/or nonrefundable final payments. Visit the websites of the USA Centers for Disease Control and the International Society of Travel Medicine.
Cancellation, Rescheduling of Services or No-Shows
Cancellation, Rescheduling of Services or No-Show Client. If Client desires to cancel Services, reschedule Services, or if it becomes impossible for Provider to render Services due to the fault of the Client or parties related to Client, the Research Fee is non-refundable.
If Client declined Travel Insurance, they forfeit monies and/or credit applied.
If Client purchased Travel Insurance, they will be issued a cash refund or credit depending on insurance and minus any fees. See Travel Insurance for complete disclosures. 
Any rescheduling or restructuring of original quote will result in additional fees owed by client.
The following items are not refundable under Travel Protection Plus• "No Show" situations where the traveler does not check in and denied boarding situations are not covered• Non-refundable hotel rates• Air not purchased from Funjet Vacations• If the number of individuals occupying a room decreases, the remaining travelers will be responsible for additional costs incurred as a result of a change in the per person occupancy rate• Nonrefundable travel agent fees may be included in your package price. Please consult your travel agent.• No name changes or substitutions on travel protection plans• Cost to change to an alternate scheduled airline as a result of an airline schedule change prior to departure• The cost of the travel protection plan
Terms & Conditions
Availability and price quotes are applicable to the date and time at which they are requested and cannot be guaranteed until payment is made.
Quotes in a foreign currency fluctuate with exchange rates, and international payments may carry a foreign transaction fee.
H. D. 3 6 5 Travel LLC will make every effort to honor the price as originally quoted, however, under certain circumstances additional costs by a supplier or government may be imposed due to an increase in the cost for one or more of the travel components.Flight confirmation is subject to availability and prices are subject to change after the date of deposit, including price increases in the fee for a seat assignment, fee for baggage, applicable fuel surcharges, or an increase in a government imposed fee or tax.Passport copies are required to confirm international air reservations.
Correct legal names that match identification to be used for travel must be provided by the client to H. D. 3 6 5 Travel LLC. Name changes are not permitted on airline tickets. Clients are responsible for providing accurate information on Client Traveler Profile form. H. D. 3 6 5 Travel LLC is not responsible for costs incurred by incorrect information provided for travel planning including reservations and airline tickets.
Once purchased, US air transaction prices will not increase, except for potential charges resulting from government imposed taxes or fees. I consent to pay for such charges and authorize H. D. 3 6 5 Travel LLC to charge my credit card for such additional amounts.
Certain suppliers reserve the right to increase prices to cover increased costs, fuel surcharges, tariffs and taxes, and to reflect fluctuations in foreign exchange markets.
If for any reason my credit card charges are later declined, reversed, or H. D. 3 6 5 Travel LLC is unable to receive payment for the travel plans and services, I acknowledge that this is a binding contract between myself and H. D. 3 6 5 Travel LLC shall be entitled to recovery, including reasonable attorneys’ fees in connection with collection.
Overnight shipping fees for documents shipped to client from Olive and Honey Travel may be billed to client. (Not Applicable)
H. D. 3 6 5 Travel LLC offers retail travel services to customers, which are provided by separate and independent vendors of travel services. H. D. 3 6 5 Travel LLC does not operate, control, or otherwise provide the services of the independent travel vendors. Hence, customer agrees that H. D. 3 6 5 Travel LLC acts only as agent for the client in acquiring transportation accommodations, hotel accommodations, air accommodations, cruise accommodations, train accommodations, tour accommodations, sightseeing and other privileges, or services for the clients’ benefit, and on the express condition that H. D. 3 6 5 Travel LLC shall not be responsible for any loss, accident, injury, delay, defect, omission or irregularity which may occur or be occasioned, whether by reason of any act, negligence or default of any company or person engaged in or responsible for carrying out any of the arrangements, or otherwise in connection therewith.
Credit cards may be charged separately according to package, vendor or non-registered agency status.
Final
By submitting the Build Your Travel Profile Form below I certify that I am at least 18 years of age. I have read and agree to all H. D. 3 6 5 Travel LLC's Terms & Conditions and understand and accept the Client Responsibilities on behalf of myself and for all travelers included in my party.
In order to Book your travel with a Supplier offering their Booking Platform and or H. D. 3 6 5 Travel LLC to Book your Travel in any way needed to provide you with best possible Travel Agency Services experience, H. D. 3 6 5 Travel LLC require authorization to charge your Credit Card in the amount of ($) for Fees, in the amount ($) for Travel and the amount of ($) for Tours and any other charges relating to your Travel Agency Services.